Table of Contents

Linking/Disconnection MATE with Zoom

Ingo Updated by Ingo

To include an event in Zoom Meeting / Zoom Webinar within a web session, you have to link your MATE account with your Zoom account once. How to do this is explained below.

NOTE: If the event has already been created in Zoom Meeting / Zoom Webinar, the necessary (pre-)link between Zoom and MATE account is not necessary. Here you can directly insert the respective link directly into MATE. Go directly to chapter 4. Integration of virtual Zoom meetings on the Event Platform

There are two different ways of linking. Either

  • 1. via the user settings in the account or
  • 2. directly via the Virtual Event Platform.

Prerequisite: You have an active zoom account.

1. linkage/disconnection by user Settings

1.1.2 Then the page of Zoom opens automatically to log in.

1.1.3 Provided the login was successful, you will receive this request for authorization:
1.1.4 When the authorization is confirmed, the selected zoom account is linked to the MATE reception page.
1.1.5 After you have closed the window, shortly "Refresh" and your Zoom account is successfully linked to MATE.

NOTE: It may take a few minutes to complete the process in the background.

2.1 Open the "Conference" module in the Virtual Event Platform, scroll to the Workshop area and click on the green pencil icon.

2.2 A pop-up window then opens.
2.3 After pressing the button "Sign In" you will be redirected to Zoom to log in at Zoom.
2.4 Provided the login was successful, you will receive this request for authorization:
2.5 When the authorization is confirmed, the selected zoom account is linked to the MATE reception page.

2.6 Select Refresh and then close the window.

From now on your Zoom Account is linked to MATE and you can easily embed your web sessions.

You can also use the Zoom Marketplace to remove an existing link between Zoom and MATE. The deactivation (deinstallation) is done completely via your Zoom Account. We will explain how to proceed in the following steps.

  1. Please open the following link: Overview Installed Apps
  2. select "Sign In" in the top right corner and log in
  3. Click the "Manage" button
  4. An overview of all programs you have linked with Zoom is opened

A window will then open to query the reason for the uninstallation.

3.2 Please select a reason and press the Uninstall button again.

Afterwards a small message should appear, that the uninstallation was successful and the app should no longer appear in the overview.

NOTE: In principle, a link or deactivation is possible as often as required. The link is always made for the respective user who is logged in to the account and performs the process. If the user is stored in different accounts, the deactivation is automatically applied to all accounts of the user. A new link must be created for each account individually.

More information about our Virtual Event Platform can be found in the article The all-in-one Virtual Event Platform for virtual and hybrid events.

4. Integration of Virtual Zoom Meetings on the Event Platform

4.1 The general integration

4.1.1 To do this, open the "Conference" module, scroll to the Workshop area and click on the green pencil icon.
4.1.2 Then another window opens. Here you can create a zoom meeting using three different options.

Option A: link an existing Zoom Meeting to the platform via Zoom ID (you need the corresponding Zoom ID for this)

Option B: create a new Zoom Meeting via MATE

Option C: link an existing Zoom Meeting /Zoom Webinar to the Platform via URL (you need the corresponding Zoom URL for this)

Further information on the Zoom URL can be found here.

NOTE: Further settings must be made directly inside of Zoom.

4.2 The integration of parallel Zoom meetings

The MATE Event Reception page offers you the possibility to integrate up to six different Zoom Meetings. These meetings can also be offered in parallel (start date and time are identical). However, since Zoom only allows one meeting per user at the same time, we would like to show you two different ways of integrating meetings that take place in parallel.

4.2.1 Variant A: The use of Zoom URLs

Simply insert the desired Zoom URLs. It is not necessary to take into account in which Zoom account the Zoom Meetings / Zoom Webinars were created beforehand.

ATTENTION: Again, a Zoom user can only host one Zoom Meeting / Zoom Webinar at a time.
4.2.2 Variant B: The use of a Zoom account with several users from the same organisation

For more information on linking Zoom user accounts to an organisation, click here.

Prerequisite: The desired meetings must be created in Zoom in advance (one user = one meeting).

  1. Link the MATE account with Zoom user A.
  2. On the Event Reception page, user A connects the different pre-created meetings one after the other via "Link Zoom meeting".
4.2.3 Variant C: The use of different Zoom accounts for a MATE event

If only one MATE user is available:

  1. Link the MATE account to Zoom Account A.
  2. Create or link Zoom Webinar A within the Event Reception page.
  3. Disconnect the Zoom Account A in the MATE account.
  4. Link the MATE account to Zoom Account B.
  5. Create or link Zoom Webinar B within the Event Reception page.
  6. These steps can be continued as many times as needed, depending on how many Zoom Accounts are available.

If multiple MATE users are available:

  1. MATE User A links to Zoom Account A in MATE.
  2. MATE User B links to Zoom Account B in MATE.
  3. MATE user A links his meeting on the Event Reception page and saves it.
  4. MAT user B adds his other meeting on the same Event Reception page and saves it.
  5. These steps can be continued as often as required, depending on how many Zoom accounts and MATE users are available.

How did we do?

The Event Reception - the feature for virtual and hybrid events

Publish events on your own website with the event overview page

Contact